The AU Jaipur Marathon 2027 is organized by IIEMR. This Privacy Policy outlines how IIEMR collects, uses, stores, shares, and protects personal information obtained from participants, visitors, volunteers, sponsors, and users of the AU Jaipur Marathon website, registration platforms, mobile applications, and associated digital services.

By registering for or participating in the 18th Edition of AU Jaipur Marathon 2027, you acknowledge and agree to the collection and use of your personal information as described in this Privacy Policy.

1. Information Collection

1.1 Personal Information:

Registration Data:
When you register for the AU Jaipur Marathon, we collect personal information including your name, email address, mobile number, date of birth, gender, postal address, emergency contact details, T-shirt size, race category, and any other information required to complete your registration.

Payment Information:
We collect payment-related information necessary to process registration fees. Online payments are securely processed through authorized third-party payment gateways. IIEMR does not store your complete credit/debit card details or banking credentials.

Health Information:
Participants may voluntarily provide medical information or health-related details to help ensure their safety during the event. This information is collected with your consent and is used solely for medical assistance, emergency response, and participant safety.

1.2 Automatically Collected Information

Website Usage Data:
We may automatically collect information regarding your interaction with our website, including your IP address, browser type, device information, operating system, pages visited, access times, referring website, and browsing behaviour. This information helps us improve our website and participant experience.

Cookies and Tracking Technologies:
Our website may use cookies and similar technologies to enhance website functionality, improve user experience, analyse website traffic, and understand participant preferences. You may manage or disable cookies through your browser settings; however, certain website features may not function properly if cookies are disabled.

1.3 Special Categories of Data

Photography, Video and Media:
By participating in AU Jaipur Marathon 2027, you consent to being photographed, filmed, or recorded during the event. Your photographs, videos, interviews, voice recordings, race footage, name, and race results may be used by IIEMR, event partners, sponsors, broadcasters, and media organizations for promotional, editorial, advertising, documentary, social media, website, and future event marketing purposes without any compensation.

Race Timing and Performance Data:
Your race participation details, including Bib Number, Timing Chip information, finish time, split timings, rankings, and race results, may be published on the official website, timing partner portals, and other official communication channels.

2. Use of Collected Information

2.1 Event Management

Participant Communication:
We use your contact information to send registration confirmations, payment receipts, event updates, Bib Expo information, race instructions, emergency notifications, certificates, and other important communications related to the event.

Race Day Logistics:
Your information is used for participant verification, bib allocation, timing services, race kit distribution, emergency coordination, security, transportation planning, and overall event management.

Health and Safety:
Medical information, where provided, is used exclusively to facilitate medical assistance and ensure participant safety during the event.

2.2 Marketing and Promotions

Event Promotions:
With your consent or as otherwise permitted by applicable law, IIEMR may send newsletters, promotional communications, exclusive offers, event announcements, and information regarding future sporting events, fitness initiatives, and activities organized by IIEMR.

Photography and Media:
Photographs, videos, race footage, testimonials, interviews, and event highlights may be used across print, television, digital platforms, websites, social media, outdoor advertising, and promotional campaigns.

2.3 Data Analytics

Usage Analysis:
We analyse website and registration data to improve participant experience, optimize event operations, monitor website performance, and enhance our digital services.

Event Improvement:
Aggregated and anonymised participant information may be used for statistical analysis, reporting, research, and planning future editions of the AU Jaipur Marathon and other IIEMR events.

3. Sharing and Disclosure of Information

3.1 Third-Party Service Providers
We may share your personal information with trusted third-party service providers who assist us in registration management, payment processing, race timing, medical services, logistics, website hosting, technology support, courier services, and other operational requirements. These service providers are contractually obligated to maintain the confidentiality and security of your information.

3.2 Legal Obligations
We may disclose your information where required by applicable law or in response to lawful requests from courts, government authorities, regulatory bodies, or law enforcement agencies.

3.3 Safety and Security
Where necessary to protect the safety, health, and security of participants, volunteers, staff, spectators, or the general public, we may share relevant information with emergency responders, medical personnel, law enforcement authorities, or security agencies.

4. Data Security

4.1 Security Measures
IIEMR implements appropriate administrative, technical, and organisational safeguards to protect personal information against unauthorized access, disclosure, alteration, misuse, loss, or destruction. These measures include secure servers, encryption, controlled access, and industry-standard security practices.

4.2 Data Retention
Personal information is retained only for as long as necessary to fulfil the purposes described in this Privacy Policy, comply with applicable legal obligations, resolve disputes, maintain historical race records, issue certificates, and support future event administration. Once no longer required, personal information is securely deleted or anonymised.

5. Links to Other Websites

The AU Jaipur Marathon website may contain links to external websites operated by sponsors, partners, advertisers, or third parties. IIEMR is not responsible for the privacy practices, security, or content of such external websites. Participants are encouraged to review the respective privacy policies before providing personal information.

6. Children's Privacy

The AU Jaipur Marathon is not intended for individuals who do not meet the minimum age eligibility criteria of their respective race category. Personal information relating to minors, where permitted under specific race categories, must be provided with the consent of a parent or legal guardian. If we become aware that personal information has been collected without appropriate consent, reasonable steps will be taken to remove such information.

7. Changes to the Privacy Policy

IIEMR reserves the right to amend, revise, or update this Privacy Policy at any time to reflect changes in applicable laws, operational requirements, or event practices. Any updates will become effective immediately upon publication on the official AU Jaipur Marathon website. Participants are encouraged to review this Privacy Policy periodically to remain informed of any changes.

By registering for and participating in the 18th Edition of AU Jaipur Marathon 2027, you acknowledge that you have read, understood, and agreed to the terms and conditions outlined in this Privacy Policy.